Job Description

• Maintaining diaries and appointments 
• Notify the superior in advance of any invitations / appointments / meetings to be attended and to inform the presence or absence 
• Managing travel arrangements, accommodation, visa application and transport arrangements 
• Assisting in managing travel claims and reimbursements 
• Provide efficient day-to-day secretarial and administrative support 
• Set up and maintain office files and records and maintaining confidential files in office system directory 
• Examine all incoming and outgoing letters for the Director’s attention and the action to be taken and to notify to relevant personnel 
• Make room reservations for meetings and discussion 
• Taking dictation, drafting, transcribe and typing letters / documents 
• To maintain strict confidentiality and interact professionally with all levels of management, staff and clients at all time. 
• Liaise with internal staff and external contacts 

Job Requirements

• Ability to make presentations and provide solution
• Good written and verbal communication  skills 
• Good interpersonal skills
• Able to work  in a team 
• Good time management 

Additional Info