Job Description

• Reporting to management and executing instructions.
• Liaising with management and staff regarding administrative matters.
• Project management tool utilization and management
• Scheduling and managing meetings, conferences, workshops, and special events for multiple parties to ensure that activities are properly arranged and prevent conflicts
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Keeping track of inventory and ordering supplies.
• Collecting, organizing, and storing information using computers and filing systems.
• Maintaining confidentiality with sensitive information and correspondence.
• Ensuring that information and records are organized and stored in the proper manner.
• Entering, updating, and maintaining client records.
• Answering questions and finding information for employees, vendors, clients, and lenders.
• Processing, typing, editing, and formatting reports and documents.
• Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.
• Preparing facilities and arranging refreshments for events, if required.
• Providing administrative support to other departments or projects as needed.

• Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.
• Updating daily transaction records and assisting with payroll administration.
• Managing accounts receivable and payable, as well as expenses.
• Keeping records of invoices and tax payments, as well as reviewing and processing reimbursements.
• Preparing income statements, balance sheets, and budgets.
• Providing administrative assistance to the accounting department.
• Record day to day financial transactions and complete the posting process
• Reconcile sales taxes, payroll taxes, income taxes, and bank accounts at the end of each month.
• Process checks.
• Understand ledgers.
• Work with an accountant when necessary

• Entering, updating, and maintaining company and employee records.
• Coordinating with the HR department to ensure correct employee data.
• Maintaining internal records, which may include preparing, issuing, and filing company documentation (e.g. sick leave, maternity leave, etc.).
• Acting as the first point of contact for all personnel queries.
• Setting up interviews and corresponding with prospective employees in a timely manner.

Job Requirements

• Well-versed in, if not a fast learner, in the company's administrative processes. If lacking in skills & experience in aspects above, the keenness & ability to pick things up fast
• Great planning & time management skills 
• Thorough and attentive to details
• Great critical thinker & problem solver
• Follows through tasks with excellence 
• Proactive team player
• Able to give and receive constructive criticism.
• Demonstrate a strong desire to learn, grow and improve continuously - whether in skills or in personal development
• Supportive team player 
• Able to systemize & improve current company processes
• Effective communicator 

Company Benefits

Additional Info