Job Description

1. Handle corporate secretarial works and maintain statutory records of the Group
2. Assist in coordinating with directors,external company secretary and other parties on secretarial related matters
3. Liaise with notary public and embassies on notarization and legalization of statutory documents
4. Attend and take the minutes of management and executive meetings;
5. Ensure compliance with statutory and regulatory requirements.
6. Assist in coordination and administration works internally and externally for Executive Secretary Office;
7. Coordinate on all Pre and Post Meetings matters eg use of meeting tools for teleconference, booking of venue etc.
8. Administer and analyse travel and Corporate Secretarial spending 
9. Prepare regularly scheduled reports
10. Provide inter department supports on secretarial and documentation matters
11. Maintain contacts database and security of confidential records, documents and information
12. Maintain proper filing systems
13. Handle office tasks
14. Participate in designing and implementation of procedures, process flow and SOP
15. Any other ad hoc tasks as assigned by superior from time to time

Job Requirements

1. Diploma/Degree in Business Administration/Commerce/Corporate Secretarial, ICSA graduates or currently pursuing ICSA professional course are encouraged to apply
2. With one or two years of secretarial works
3. Good command of English and Bahasa Malaysia
4. Ability to read and write Mandarin will be an added advantage
5. Computer literate and proficient in Microsoft Office  

Company Benefits

Additional Info