Job Description

• Acting as a first point of contact for the Principal Officer dealing with correspondence and phone calls; 
• Managing diaries and organising meetings and appointments, often controlling access to the Principal Officer; 
• Booking and arranging travel, transport and accommodation; 
• Organising events and meetings;
• Reminding the Principal Officer of important tasks and deadlines; 
• Writes routine reports and correspondence, and assists with the development of project/program materials; 
• Managing databases and filing systems; 
• Implementing and maintaining procedures/administrative systems;
• Collating and filing expenses; 
• Liaises and communicates with project consultants and field office staff, providing logistical and administrative support, as directed. 
• Miscellaneous tasks to support the Principal Officer and the Foundation. 

Job Requirements

• Discretion and trustworthiness: you will often be party of confidential information; 
• Flexibility and adaptability; 
• Good oral and written communication skills in Malay and English; 
• Organisational skills and the ability to multitask; 
• The ability to be proactive and take the initiative;
• Tact and diplomacy; 
•  A knowledge of standard software packages and the ability to learn Foundation-specific software if required; 
• Must be able to attend to weekend tasks and activities of the Foundation when needed. 

Additional Info