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Executive Assistant to Chief Operating Officer

Operations & Admin
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Bandar Utama, Selangor

About The Job

You be responsible in assisting the COO in day to day operations of business and helping with managing the end to end of the tasks within these projects including keeping track of due dates and deliverables.

  • Working closely with our Chief Operating Officer to systematize workflow process for the team
  • Liaise with key team members on projects
  • Managing the Marketing and Content Calendar
  • Updating and designing project spreadsheet
  • Ensure all company documents or forms are on brand, consistent in format, up to date and accessible
  • Consult, collaborate and foster positive working relationships with teammates
  • Manage work, drive work outputs, engage and work independently as part of a busy dynamic team
  • Quality assurance of documents to ensure deliverables align to project needs
  • Preparing data/reports at the end of each month
  • On-boarding new employees and walking them through the company’s processes and workflow
  • Supporting our Chief Operating Officer in all operational matters in the company

  • Work through with our Chief Operating Officer to establish a project workflow and management of the various ongoing marketing and content projects within the business
  • Being able to support our COO in everything that's needed to run the business smoothly 
  • Ability to exercise good judgement in a variety of situations
  • Ability to maintain a realistic balance among multiple priorities
  • Ability to work independently on projects and must be able to work under pressure at times to handle a wide variety of tasks and confidential matters with discretion

Job Requirements

  • Bachelors Degree in Marketing, PR or equivalent
  • Prior experience within an Executive Assistant or Operations role is preferred
  • Ability to work in a fast paced environment
  • Possess "DOING WHATEVER IT TAKES" spirit
  • Strong knowledge of all MS Office applications (PowerPoint, Word, Excel…) and Google Docs and Sheets
  • Excellent written and verbal communication skills
  • Ability to prioritize conflicting deadlines
  • Excitement for helping entrepreneurs create momentum and build multi million-dollar companies
  • Excellent written and verbal communication skills and able to communicate effectively with people at different levels of hierarchy
  • Excellent attention to detail 
  • Helpful and supportive spirit. Problem solver
  • Professional attitude and presentation
  • Ability to work autonomously, employ initiative to find solutions, prioritize and exercise discretion
  • Excellent organizational and administration skills
  • A proactive and flexible approach to work

Our Culture


Smobble is an exciting dot com company of the future and we’re in the business of spreading knowledge and great ideas over the internet. We are one the world’s leading publishing companies in our chosen fields of expertise. We have done live events, seminars and workshops in over 20+ countries around the world and have served over a million entrepreneurs.


1) You get to see behind the scenes to how a successful online business is run and you will not be a cog in a machine. We practice transparency; our sales figures are fully revealed, our costs, our numbers, everything. You will be seeing all the nitty gritty, zero theory. You'll learn about sales funnels, business models, opt in pages, affiliate marketing, product creation, split testing, conversions and traffic generation.

2) Personal growth. You will also have access to our digital vault, where we literally have every single bestselling course out there on internet marketing and personal development.

3) We pay competitively and we pay out bonuses every quarter. We are a result based company. Our star performers are heavily rewarded and have received 6+ month bonuses.

4) You get to work with an A team. We believe that A people breeds more A people.

5) BFF policies. It will not be the usual 9-5 job. We believe that job is a dirty word. We play pool, have gymnastic rings, massage chairs, TV and bean bags in the office. Some choose to turn up in flip flops and t shirt. There is no dress code. You will be able to dress however you want. If you're from a corporate background, be prepared for a culture shock.

6) Career in a ultra fast growing company. We have ambitions to be a 9 figure business. And we will get there. If you qualify, you would be a part of that journey and the rewards would immense.

7) Epic meals. We hope you love food. 


1) You love people & you want to make a difference. We have thousands of participants who have given us testimonials saying that our events has changed their lives. A huge part which contributed to that are the team members that fly with us and bring the joy. You need to care about people and you're an excellent communicator.

2) You're a team player and you're awesome to be with.

3) You love challenges and the word "I can't" is non existent in your vocabulary. The difficult tasks are done ASAP. The impossible takes a little longer.

4) For management roles, your ability to lead is everything. Great leaders create more leaders.

What We Really Look At:

1) Your attitude. We can take someone with C competency and shape that person into a superstar with the right attitude. Attitude to us is everything because it determines your altitude. We do not look at your grades in school or in college.

2) Willingness to learn. You may not have the competency but your hunger to grow is a must.

3) You're in it for the long haul. We keep our performers. Loyalty and integrity means a lot to us.

4) Your command of English. Your ability to communicate clearly is expected.

5) Committed and not afraid of hard work. While we are known for our Balance, Fun, Freedom (BFF) policies, you are someone that will do whatever it takes to get a task done, if the situation requires you to do so.

Apply To Smobble:

1) Send us an email: careers [at] smobble [dot] com
2) Include in the subject line Application: [Position Name]
3) Attach your CV and asking salary
4) Why we should select you to be a part of our team
The office is based in Bandar Utama, Selangor. You will need to be based here.

Here's a major tip:

We receive a lot of applications and it's competitive. The ones that have really stood out are the ones that send us a video application or do something really outside the box.

Only shortlisted candidates will be notified. May the odds be ever in your favour.