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ADMINISTRATION ASSISTANT

Operations and admin
Full-time
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Damansara Perdana, Selangor

About The Job

  • Performs a variety administrative duties
  • Answer and direct phone calls
  • Maintain contact lists
  • Produce and distribute correspondence memos, letters, faxes and forms
  • Assists in the preparation of regularly scheduled reports 
  • Develop and maintain a filing system
  • Order office supplies 
  • Book travel arrangements (if)
  • Provide general support to freelancer/employees
  • Ensure operation of equipment inventories, evaluating new equipment and techniques
  • Carry out administrative duties such as filing, typing, coping, binding, scanning etc
  • Write letters and emails on behalf of other office staff
  • Cover the reception desk when required 
  • Handle sensitive information in a confidential manner 
  • Coordinate office producers 
  • Reply to email, telephone or face to face enquiries
  • Resolve administrative problems 
  • Maintain up-to-date employee holiday records
  • Greet and assist visitors to the office 

Job Requirements

  1. Minimum SPM or Diploma holder in a related field. Fresh graduates accepted 
  2. Comprehension of office management systems and procedures
  3. Excellent knowledge of MS Office suite
  4. Good knowledge in IR and Labor Law
  5. Proficiency in written and spoken English and Bahasa Malaysia 
  6. Proficiency in written and spoken Mandarin will be advantageous 
  7. Exemplary planning and time management skills
  8. Up-to-date with advancements in office gadgets and applications
  9. Ability to multitask and prioritize daily workload
  10. High level verbal and written communications skills
  11. Discretion and confidentiality
  12. Willing to work in Damansara Perdana, Petaling Jaya 

Our Culture

OUR STORY

Shiroku Production is boutique production company with a creative agency outlook and perspective. Vision, imagination and insight – these values are our working mantra. Our philosophy embraces refreshing, daring, and playful creativity, while keeping our team versatile and driven. We make mash-ups of styles and treatments, unique hybrid forms that deliver exciting visual experiences. In other words, we make visually driven content for the digital age. If you watch YouTube, you’ve probably seen our work. If you still watch TV, you may have seen our commercials. Brands come to us for our flair for storytelling and our fun approach to entertainment. 

OUR PEOPLE

We are a motley crew of people from various backgrounds, disciplines and temperaments which is essential to our style of creative dynamism. We don’t care much for hierarchies, and every expressed opinion is valued. Tight deadlines and high standards are the norm. Though the core team is small, we collaborate with many in the creative industry. If you’re creative, independent, thrive in slightly chaotic (but kind) environments, you’ll fit right in. 
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