Job Description

• Greet and process calls of visitor, answering incoming calls; taking messages and re-directing calls/emails as required
• Preparation of offer letters, memo and other correspondence include keeping abreast with the latest regulatory requirement
• Monitor office cleanliness and maintenance of IT equipment, office grocery and stationary supplies and other company assets
• Responsible to arrange appointment/schedule for recruitment, training, company outdoor activities, etc
• Administer and renewal of staff/general/group insurances
• Plan and coordinate Director’s daily schedules and activities including scheduling meeting, appointment and travel management.
• Provide full support to handle Director’s day-to-day administrative and operations matters including monitoring of deadlines and follow up of instructions of Director when necessary.
• Keep the Director well informed of upcoming commitments and follow up accordingly.
• Travel arrangement including hotel and flight bookings and visa application
• Issue invoices and handling quotations/PO, staff claims, government grants, employee benefits and welfare in according to company policies
• Provide support and assist to finance manager
• Keep proper records and organized with hardcopy filing
• To perform other ad-hoc duties as required  

Job Requirements

• 3 years’ working experience in HR & Admin Executive
• Proficiency in written and spoken English and BM
• Able to set priorities and manage own time to meet deadlines and objectives
• Able to maintain confidentiality at all times 
• Experience of proper procedures and systems such as filing and record keeping according to internal control systems
• Requires computer savvy and strong skills in Microsoft Office applications
• Ability to work well with all levels of internal management and staff, as well as clients and vendors
• Excellent communication skills, documentations, organizational and interpersonal skills
• Able to multi-task and work independently with minimal supervision

Additional Info