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HR & Admin Executive

Human resources
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Petaling Jaya, Selangor

About The Job

*This position is specifically for Mandarin Speaker*

  • Assist with all internal and external HR and Admin related matters.
  • Perform full spectrum of recruitment functions including sourcing of candidate, coordinating interview and executing hiring procedures.
  • Draft and update of documents such as job descriptions, employee handbook, performance appraisals, forms, SOP, policies and other HR related documents.
  • Manage creation and deletion of accounts on all necessary platforms.
  • Conduct orientation program to new employees. 
  • Assist and prepare payroll summary. 
  • Attend to external and internal matters related to the employment of expats e.g work permit application, renewal, insurance and etc. 
  • Keep track of employees' attendance or absenteeism and report to the relevant Managers.
  • Manage the organization’s employee database and prepare reports.
  • Maintain leaves, medical claim record and medical insurance renewal for employees.
  • Produce and submit reports on general HR activity. 
  • Assist in Administrative functions including but not limited to issuance of company's assets such as access card, laptops and etc, organizing staff lunches, pantry replenishment and any other administrative duties.
  • Undertake any other ad-hoc tasks that may be assigned to you from time to time. 

Job Requirements

  • Candidate must possess at least a Bachelor's Degree, Post Graduate Diploma, Professional Degree in Human Resource Management or equivalent.
  • At least 1-3 years of working experience in HR field is required for this position.
  • Preferably Mandarin speaker
  • Able to start immediately is a plus
  • Must possess good knowledge of HR field, Labour Law and Industrial Relations legislation and regulations.
  • Must be able to maintain discretion, confidentiality and professionalism at all times.
  • Meticulous attention to detail and willingness to learn new skills.
  • Able to follow oral and written instruction.
  • Able to multitask and prioritize daily workload.
  • Efficient HR administration, people and time management skills.
  • Excellent record keeping skills.
  • Excellent written and verbal communication skills.
  • Able to work under pressure, efficiently and meets tight deadlines.
  • Computer literacy with capability in email, MS Office and related HR software.
  • Remarkable organizational and conflict management skills.
  • Must be willing to travel upon required. 

Our Culture


PayrollPanda is Malaysia’s leading HR cloud-based platform that enables SMEs to increase HR productivity. Features include payroll, leave management, timesheets and more. PayrollPanda is part of Jibble Group, which owns Jibble and PayrollPanda . Our HQ is in Kuala Lumpur, Malaysia.

The team is made up of more than 40 passionate people (From 5 nationalities!) that aim to bring the efficiency of cloud HR to Malaysian businesses. We're looking for passionate individuals who are looking to build a company from the ground-up - in Malaysia and potentially beyond that.


By making the complex easy, Jibble Group is helping businesses save time and money, and unleash their human potential. Our vision is to power and empower millions of businesses with our software. Our core values include: 

  1. We want to build something amazing.
  2. We are innovators, not emulators.
  3. Whatever we do, we do it damn well.
  4. It doesn't matter where or when we work as long as we deliver.
  5. We challenge conventions, we challenge each other.
  6. Gaining one customer that loves us is better than gaining ten that don't.