Job Description

• Report to Chief Executive Officer on daily tasks and duties carried out;
• Order and maintain stock in relation to the facilities management and service provision;
• Implement improved operational measures and policies that promote efficiency (SOP);
• Track and maintain budgets of operational costs;
• Communicate and coordinate effectively with vendors regarding purchasing office equipment, repairing office equipment, getting quotes, scheduling, delivery, and etc.;
• Respond appropriately to e-mail, phone and written inquiries from internal and external parties;
• Receive incoming mail and parcels and distribute within the office;
• Distribute office supplies as requested;
• Monitor and update product inventory details (asset tagging);
• Ensure all company hardware and software equipment is serviced and kept in good condition (monitor, gadgets/devices and etc.);
• Be involved in planning and supervising all the event operational functions of the company such as pre-planning catering, preparing the presentation, administrative functions and etc.;
• Proactively propose creative ideas, participate in brainstorming sessions, and offer operational recommendations and solutions to make the workplace a better place for all employee levels;
• Perform other important duties as and when needed on an ad-hoc basis, such as gathering information and generating data on standard performance measures, maintaining contract files and reports, documenting policies, participating in special project work when required, preparing technical and operational reports (mid-level complexity), as well as develop and recommend procedures to be used to manage and coordinate various company-related activities.

Job Requirements

• A candidate must possess at least an SPM level. 
• 2+ years’ experience in office facilities operations and administration preferred. 
• Acute understanding of resource allocation.
• Proficiency in Microsoft Office and other operational software.
• Adept problem solver.
• Communicate in English and Chinese appropriately and clearly both verbally and in writing with telephone callers, office visitors, and co-workers.
• Detail-oriented.
• Diligent and proactive.
• Respectful of deadlines.
• Other prerequisites of the job are excellent communication, organizational, computer, and interpersonal skills.           

Company Benefits

Additional Info