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Operation Admin Executive

Operations and admin
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Sunway Geo Avenue, SJ, Selangor

About The Job

1. Answering incoming calls; taking messages and re-directing calls as required. 2. Dealing with email enquiries (general emails).
3. Taking minutes.
4. Diary management and arranging appointments, booking meeting rooms and conference facilities.
5. Data entry (sales figures, recruitment data etc).
6. General office management such as ordering stationary.
7. Providing administration support to Operation department.
8. Do filing and documents archive.
9. Do tracking for Outlet Training progress.
10. Assist new marketing POSM arrangement to outlets.
11. Provide daily, weekly, and monthly report for Ops based on needs.
12. Assist HR matters as needs – call candidates for interview, arrange interview, data entry and hiring documentations.
13. Manage JAKIM portal
14. Manage application and renewal for any authority’s requirement such as business license, Halal, BeSS, Music License, HACCP etc.

Job Requirements

1. Minimum Diploma in Business Administration or related field.
2. SPM or STPM with minimum 2 years’ experience in administration works.
3. Experience in Food & Beverage (F&B) will be an advantage.
4. Excellent in time management skills and ability to multi-task and prioritize work.
5. Attention to detail and problem-solving skills.
6. Excellent written and verbal communication skills.
7. Strong organizational and planning skills.
8. Proficient in MS Office.
9. Independent and can work with minimum supervision.

Our Culture


IFV Group Sdn Bhd is a purpose-driven organization founded by dynamic Malaysian Food and Beverage entrepreneurs. Being the principal of multiple F&B brands operating restaurants in various malls, we're working towards bringing more iconic multi-concept F&B and Lifestyle brands to the region.

IFV Group continuosly works towards redefining the F&B landscape by providing a visionary platform for entrepreneurs to grow their brands and build a sustainable ecosystem for the industry.
IFV Group seeks to communicate value and substance in its offerings as much as the novelty - it endeavors to instill unique twists to every dining experience to ensure that every experience is one to remember.

With the past few years spent on stabilizing operations, we're targeting for rapid expansion and more brands to come, we're looking for talents with Passion & Innovation, energetic, positive-thinking, foodie-candidate to join our growing family!


Zero to Hero
We're a bunch of young entrepreneurs, who started from zero, and we want to go BIG & FAST. If you're young, energetic & dynamic, love the life on fast track, come join us to help create more exciting multi-concepts F&B & Lifestyle brands.

We hire the right people
IFV Group co-workers tend to be down-to-earth, hard workers with a genuine willingness to work together. While there are many reasons to join IFV, if you ask your co-workers why they stay, their number one response is "because of the people".

Making mistakes is okay - really
There's a saying at IFV that it's okay to make mistakes - everyone does it. In fact, we think it's the best way to learn and improve.

Egos parked outside the door
We're not big on fancy offices or private jets, and we ask our co-workers to leave their egos at the door. Why? Because it means you get to work as a team member, have fun and get on with the job. We want the team that can work together and hang out together!

Learning by the seat of your pants
If you're the right person, we will guide and coach you and let you learn with support. Hey, we're still learning new things every day too!

Shining Stars
We are constantly learning, and we are looking for talents who can shine and outperform themselves to keep growing. If you can shine in your specialization, show us!