Job Description

1. Support the documentation requirements for sales, projects and business development
2. Manage the office space and facilities e.g. assets, messenger services and record archives

Roles & Responsibilities

• Prepare client contracts and any other related documentation required for sales, projects or business development
• Obtain stamp duty for required documents at the stamp duty office
• Support the HR Manager with administrative tasks for onboarding, culture building and offboarding
• Support the Principal, Operations with administrative tasks for compliance & legal and any other ad hoc projects
• Update and administer the Resource Management Tracker to ensure optimal resource utilisation at all times
• Update and administer the Project Utilisation & Monitoring Dashboard for a clear status view on all projects
• Manage all platforms used for knowledge management e.g. Dropbox, Drive and ensure documents are uploaded and updated

• Establish and maintain an efficient asset management system (including IT)
• Manage and provide IT support for the office and employees
• Manage all aspects of the office space e.g. interior design, property, pantry supplies, cleaning, security, etc.
• Manage the messenger services e.g. mail, courier (local or international) and stamp duty process (if any)
• Maintain and manage the office record archives (everything except HR) and ensure completeness and traceability e.g. quotations, contracts, bills, etc.
• Handles the knowledge management technology, processes & governance to ensure completeness, accuracy and efficiency for accessibility
• Manage the basic website maintenance and schedule for content creation and updates

Job Requirements

Qualifications & Requirements

• Bachelor’s degree in operations management or business-related field
• At least 2 years of experience in sales & operations, business & marketing, or similar
• Have excellent written and verbal English communication skills
• Have experience with strategic planning and an aptitude for data analysis
• Possess advanced Excel skills or the equivalent for Google Sheets
• Ability to research, digest, analyze and present material clearly and concisely
• Are a highly positive, high energy, resourceful person that can work under tight deadlines and high pressure situations
• Intellectually curious, a proactive problem-solver, able to execute ideas and be empathetic
• Believes in a strong organizational culture and being part of community in the workplace
• Able to navigate cultural differences and can comfortably work with people from different backgrounds

Additional Info