Job Description

• Operate the school telephone, determine the purpose of calls, monitoring and transferring calls, and delivering messages in an appropriate and efficient manner.
• Welcome, register and host all stakeholders including school officials, staff, parents, students, and visitors.
• Regularly check and respond to incoming mail. This involves forwarding messages, arranging appointments, and giving reminders.
• Attend to front desk requests from students and parents including managing stationery purchases, uniform orders and loan of school equipment.

• Provide support for a range of office functions including copying, printing, laminating, and management of office supplies.
• Manage the school database to ensure that it is updated and accurate.
• Manage daily student attendance record.
• Assist in the submission of any official documents to the pertinent government departments.
• Assist in ordering and replenishing office & pantry supplies for staff and maintain adequate stocks.
• Assist in the maintenance of office facilities and equipment, and calling service providers when needed.
• Ensure that regular maintenance tasks/services are scheduled and conducted in a timely and efficient manner by in-house personnel or external contractors/vendors.
• Assist with resolving minor IT issues as and when needed and if not interfering with other main tasks.

• Assist with meeting room setup, organize all aspects for meetings and arrange catering when necessary.
• Assist in the preparation for school events which include, but are not limited to the Coffee Mornings, Parent-Teacher Meetings and IGCSE Info Sessions.
• Assist with providing logistical support, venue booking, and transportation arrangements for school trips, events, excursions, exhibitions, etc, as and when needed.

Job Requirements

• Candidates must demonstrate adaptability and willingness to learn
• Possess a strong work ethic and professional attitude
• Strong interpersonal, organisation and problem solving skills
• Strong ability to juggle multiple tasks and priorities
• Possess a degree in any relevant field (min 2:1 upper-second class honours)
• High level of English proficiency
• Ability to work independently and adapt to a fast-paced environment
• Strong computer literacy skills 

Additional Info