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Executive Assistant to Director

Operations and admin
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Kota Damansara/BU, Selangor

About The Job

  • Provide Administrative Support to Director ranging from extensive calendaring , meeting schedules, maintaining accurate contacts database, etc. 
  • Reminding the Director of important tasks and deadlines.
  • Creating reports, presentations, briefing papers, and other documents.
  • Track and process all monthly expenses.
  • Provide supports to all team members on projects/events acting punctually on tasks including: preparation of relevant documents , word documents, excel and other reports, general correspondences, business plans, proposals and transactional documents, etc.
  • Provide support and coordinate all aspects of events.
  • Attend to general inquiries from clients, members, etc.
  • Periodic backup coverage for other team members in office and receptionist coverage.
  • Managing databases and filing systems.
  • Ad hoc project management and involvement with initiatives. 

Job Requirements

  • Possess Private Secretary Certificate/Diploma in Secretarial/Administration or equivalent.
  • Ability to multitask, work independently and prioritize daily workload.
  • Up-to-date with latest office gadgets and applications.
  • A knowledge of standard software packages and the ability to learn company-specific software if required.
  • Must be flexible, adaptable and show great initiative.
  • Excellent organisational & time management skills.
  • Excellent verbal and written communication skills.
  • Excellent attention to detail and strong ability to prioritise and work to deadlines.
  • Excellent interpersonal skills, confident with a proactive and positive attitude. 

Our Culture


H Space is a co-working space tailored to connect professional and creative services providers to entrepreneurs and business owners.

With intimate knowledge and experience of both, we provide exactly what each side wants in a well-designed space optimized for synergy and collaboration. A balanced mix of professional and social events form a tight-knit community where culture and balance is valued above all else.

Your Benefits
  • You will learn the key skills necessary to survive in today’s business world – critical & creative thinking, communication skills, analytical skills, management skills, writing skills, multitasking and many more.
  • We believe in empowering our staff with the freedom and flexibility to work. In your case, it’s improving your ability and confidence of sales in the real estate sector and making H Space a productive, comfortable and community-centric place to work.
  • Exposure and opportunities to meet and work together with a diverse range of individuals, start-ups and SMEs. Grow your own social capital, both personally and professionally.
  • Comfortable and fun working environment + social activities.
  • You will have opportunities to work in a luxury wellness hub n workspace filled with top startup companies. 
  • Free snacks and drinks in the office.