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Confidential Assistant, Group Insurance

Operations and admin
Full-time
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Jalan Ampang, Kuala Lumpur

About The Job

You act in a confidential capacity with high level of integrity to the Head of Group Insurance, providing assistance towards the coordination and organization of the department’s overall administration. In addition, you are required to provide administration support to the sales and marketing team, for example follow-up on payment for new scheme, issue quotation to agents and issue billing to prospects upon successful closure of new scheme.  
 
Other duties for the role include:
  • Manage and organize meetings and appointments
  • Make travel arrangements for executives
  • Handle confidential documents ensuring they remain secure
  • Deal with correspondence and phone calls
  • Maintain electronic and paper records ensuring information is organized and easily accessible
  • Prepare Meeting minutes, Board papers, presentations or reports as assigned
  • Coordinate works and departmental activities
  • Organize monthly meeting slides, finance reporting, events, check staff claims and etc. 
  • Improve office systems
  • Assist in ad hoc tasks as when required

Job Requirements

  • Possess a recognized Degree in Executive Secretary/Business Administration with strong credits in English and Mathematics
  • At least five years working experience in confidential secretarial duties 
  • Strong computer literacy including Excel and Power Point
  • Comfortable working with people and has strong organizing and planning skills
  • Strong communication skills in both written and spoken English
  • Strong multitasking skills and time management skills  

Our Culture

WE ARE THE LIFE COMPANY

Our people are at the heart of our success, and as a LIFE company, we empower our employees at every stage of their career. 

New employees are offered comprehensive training to orientate and ease them into their new roles and working environment, with continued professional and personal development provided throughout their journey. Additionally, we encourage our employees to take charge of their well-being through our award-winning LIFE Programme, Making Life Great (MLG) activities, and several other incentives including subsidised gym memberships, free annual health checks, fun workout sessions, health talks by medical experts, and so much more!

112 YEARS OF OF FINANCIAL EXCELLENCE

As the largest and most established life insurer in the country, we have served and protected millions of Malaysian families throughout their lives with our comprehensive policies since our establishment in 1908. A wholly-owned subsidiary of Great Eastern Holdings Limited, we have RM81.2 billion in assets, over 3 million policies in force, 21 operational branches, and a network of 19,000 agents nationwide.

Additionally, as a member of the OCBC Group, we work closely with our parent company OCBC Bank in Bancassurance partnerships, and we offer general and Takaful insurances through our General and Takaful arm. With our pooled resources and collaborative efforts, we offer a variety of options and versatility in our business operations as well as our hiring practices, allowing inter-company career mobility opportunities across the Group. 
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