Job Description

• Overseeing office efficiency through established office systems, including procurement of equipment and the purchase of programme supplies, purchase and maintenance of stationery and office supplies, maintaining good filing systems and records and running errands (e.g. bank and handling local/overseas courier and postal arrangements)
• Supporting bookkeeping and HR matters
• Assisting travel and hotel bookings for staff
• Handling license and work permit applications and renewals
• Handling incoming calls and following up with business leads
• Organising internal company activities
• Managing data entry and updating CRM (our database management)
• Corresponding and liaising with key vendors and suppliers for quotations and bookings
• Assisting in ad-hoc duties as assigned

Job Requirements

• Education level: SPM
• 1-3 years of experience in office administration: proven office management and administrative skills, including strong organisational and planning, budgeting and cost management skills
• Solid computer/ IT knowledge in Microsoft Office (Word, Excel and Powerpoint).
• Excellent command of both spoken and written, English and Bahasa Melayu
• Good typing skills in English
• Responsible, detail-oriented, highly motivated, able to multi-task and a team player with a strong willingness to learn
• Website support and maintenance desired but not a necessity
• Social media and graphic design skills is an advantage and highly desired
• Available to start immediately (preferred)

Additional Info