Job Description
Fusionbrand is a fast paced, innovative brand consultancy that is leading the way in the building of robust Malaysian brands. We’re about to write the next chapter of our story and need a seriously talented, young, ambitious, confident administrative assistant with at least 2 years experience working in an office.
But you’ll be much more than an admin person to us. We’ll seek your opinion on a regular basis because you, like us are a consumer. This is a rare opportunity to be an appreciated part of an open, dynamic and multicultural team that consistently challenges branding convention.
About you
You are young, enthusiastic, energetic, open minded, culturally, socially and professionally inquisitive. You are well organised, able to work in a team or on your own. You have the confidence to make decisions and solve problems. You are able to coordinate multiple activities and work well under pressure.
Key responsibilities
- Support multiple teams with scheduling, calendaring, travel, meetings and everything else required to keep the teams effective and efficient
- Monitor various government and private e-procurement / tender sites and search for tenders, RFPs and RFQs on a daily basis
- Read and review incoming tenders, submissions, and reports in order to determine their significance and department relevance and ensure their distribution
- Put together documentation needed for tender and RFP submissions
- Keep Fusionbrand company registration and financial documents and certifications up to date
- Help track of company finances and prepare invoices, reports, memos, letters and other documents, using Word, Excel, PowerPoint. Knowledge in other relevant software is an added advantage
- Help prepare salaries and all other payments. Experience in accounting and finance is an added advantage
- Prepare weekly cash flow and report to Managing Director
- Assist with the research and development of presentations for creative pitches and support presentation teams
- Coordinate internal and cross-team communications with weekly and monthly status updates
- Develop weekly admin meeting agendas, take minutes and ensure distribution of meeting notes before and after meetings
- Assist with responses to inquiries from suppliers
- Perform general office duties such as ordering supplies and other duties as assigned
- Answer the phone in the Fusionbrand way
- Help with tracking and supporting of company correspondence
- Prepare responses to correspondence containing routine inquiries
You’ll be expected to coordinate with strategic partners such as other agencies, printers, etc. Stay up to date with technical developments by identifying and requesting the opportunity to attend workshops. Be on top of new administrative trends and new ideas and be able to propose them to management.