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Company Secretary Assistant

Operations and admin
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Taman Danau Desa, Kuala Lumpur

About The Job

In this role as Company Secretary Assistant; you'll help reshape the corporate administration landscape in Malaysia! Endless paperwork? Silly processes? Making errands? Let's digitise! We can do better!

Join a team of engineers, designers, and entrepreneurs to reshape how Malaysian companies are incorporated, how their bookkeeping is done and their payroll managed. Completely digitising the process and helping entrepreneurs to focus on their business, rather than having them print, sign and scan 100s of documents. We will make incorporating with us an absolute no brainer and you'll have fun doing it! 🎉 (well, we hope). Want a challenge reshaping an industry? Think company secretaries are 'stuck in their ways and want to change that? Saving entrepreneurs money, time and make everyone win in the process? This is your chance. 🙋

What this role entails:
  • Assist clients with incorporating their company, changing particulars or opening bank accounts.
  • Ensure companies are compliant with the latest regulations per the companies act 2016.
  • Updating registries, proofreading documents and getting them in order
  • Help design the processes for a digital company secretary platform.
  • Follow-up with clients to ensure they're up to date with their filing deadlines.
  • Work with our Customer Experience manager, founders, lawyers, designers & developers to enhance the Corporate Secretary and business administration processes from A-Z.
  • Transfer in existing companies to Foundingbird and establish our firm as their corporate secretary. However, let's discuss the role in person in more detail. You will understand what the role entails once we've had a chat about what we're trying to achieve.
  • Assist customers in the electronic KYC & verification procedure
  • Manage the electronic signature procedures for customers to sign resolutions, forms and more.

Job Requirements

  • A team spirit and the ability to work unattended
  • Quick to resolve problems a customer might face using our systems
  • A quick and meticulous work ethic with attention to detail
  • Professional level English language skills
  • Bonus: Prior experience as a CoSec assistant

Our Culture


Foundingbird is a small, but quickly growing, startup reshaping the company secretary landscape,  being Malaysia's first digital company secretary. The team is currently spread out over Kuala Lumpur, Berlin and Vietnam! 🌏

🏡Our home base though? That is in Taman Desa, Kuala Lumpur.

At Taman Danau esa, we have started to set-up a cozy office where you'll be working if you join the team. We're not particularly a big fan of boring grey offices with ugly panel ceilings and flickering fluorescent lights. So if it feels like a second home, mission accomplished.

So why come and join our team?

Because you'd love to join a team of energetic, determined and hard working people. Make lifelong friends, have fun and work on reshaping the company secretary industry

And while we understand every person has different perspectives on life, we definitely think you should consider joining Foundingbird if you feel yourself connecting with the following statements:

  • You want a dynamic, young and quickly evolving working environment which you can help co-create. 
  • You're not afraid to 'figure it out' and do your best to learn how to do something you've never done before using whatever resources you've at your fingertips. 🕵️‍♂️
  • You believe that if you spend 8 hours a day at work, your colleagues and work are a significant part of your life, so better make it fun! 🥳
  • You don't mind a little bit of chaos at times and you're independent enough to pick-up a task if you see it needs to be done. 
  • You believe improving yourself is a constant necessity and understand learning didn't end when you graduated from university. 🎓
  • You enjoy working with people from all over the world.

Sounds like you? Then have a look at the job openings and benefits 🙂

So then, what are the benefits you'd get at Foundingbird?

While they are ever evolving, here's what we can promise for sure!

  • 😎Unlimited paid time off. Yes, you heard that right. We won't keep track of your vacation days*. You need 20 days a year? maybe 30 days a year? You want to see Japan for 2/3 weeks? No worries. Discuss it with your team and we will figure out how you can enjoy that time off. (*unless you spend less time off work than your contract minimum, you will get a little cash bonus in that case. Win win either way)

  • 🏝Yearly team retreats. Travel to a nice resort with your team or go do something active in the mountains! We will get all of the team together and have fun and connect with each other for a couple of days.

  • 🚙Free parking / transport to the office. We'll cover your parking costs

And whatever other benefits we will come up with once the team grows. Maybe you have a great idea yourself to propose to the team!


🐧Foundingbird is a digital corporate secretary that helps Malaysian startups to incorporate their company, manage accounting and bookkeeping, and handle payroll all-in-one-place through an online dashboard at an affordable price.

Our goal is to revamp how companies in South East Asia are incorporated, managed and transact with one another. We design delightful experiences that take the worry of administration from our customer's minds.