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Office Executive

Endeavor Malaysia
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Undisclosed

Taman Tun Dr Ismail

Full-Time

Job Description

DUTIES & RESPONSIBILITIES:
 
1)       Oversee the Human Resource (HR), Finance/ Accounting, Compliance and Admin operations of the Company outlined below:
 
HR
Recruitment: 
- Assist in conducting job offers and process pre-employment and onboarding requirements
- Assist in documenting leave applications for all Endeavor Malaysia team members
                
 
Finance/ Accounting:
- Assist in issuing Statements of Account to Board, EEs and Sponsors & third parties
- Review and endorse Expense Reports for processing  
- Petty cash management
- Document and process claims for all Endeavor Malaysia team members
 
Admin and Compliance
Event management:
- Attend to logistical requirements of regular and ad hoc MarComm and ESG events
- Secure venues and suppliers for events. Process the required permits and passes.
- Assist in overseeing production and procurement of materials and collaterals
- Meeting Management: Book venue of organizational meetings. Procure needed materials.
- Take minutes of organizational meetings. 
- Records Management & Compliance: Ensure completeness and safekeeping of corporate documents, contracts, permits and licenses
- Work with internal and external parties to secure required corporate permits and certifications
- Assist in processing requests for certificates and documents needed for official use 
- Ensure proper documentation of internal processes

External Relations:
- Liaise with Board and Mentor Executive Assistants, EE and Sponsor Finance Managers, when needed
- Liaise with vendors/ suppliers (building & office admin/ venue, F&B, production, print, etc.) and service providers (e.g., legal, finance, technology) and assure the proper and accurate delivery of their services, when needed

General office administration:
- Oversee day-to-day activities related to the upkeep/ maintenance of the office
- Procure office equipment, materials, supplies and online tools/ software & subscriptions
- Coordinate office and equipment repairs and maintenance
                                 
 
Others:
- Assist in other activities to aid the Endeavor Malaysia team (e.g., screening of visitors, scheduling of meetings, flight and hotel bookings for official travel, other related requirements)
- Transport valuable or sensitive information, such as bank cheques or official documents to external parties as advised
 
 
2)       Carry out other tasks that may be required by the Managing Director and/or Endeavor Malaysia team that may be assigned from time to time which would deem necessary in the fulfilment of the above duties.
 

Job Requirements

- Minimum 2 years of office administration experience
- Managed tasks for a team of at least 5 people
- Have worked with external stakeholders i.e. partners, vendors, event teams

Company Benefits

Good Food, Good People, Good Times

Team lunch time together once a week.

Networking Opportunity

You will be able to develop networking with successful big name globally.

Parking Allowance

We covered partially for your car parking!

Flexibility

We are flexible as long as you deliver your work on time.

Career & Self Growth

Working along with big shot entrepreneurs would be beneficial for your portfolio.

Medical & Hospitalisation

We got you covered!


Additional Info

Experience Level

1 - 3 Years of Experience

Job Specialisation

Clerical, Administrative & Secretarial


Company Profile

Endeavor Malaysia-logo-image

Endeavor Malaysia

Our Culture

Established in 1997, Endeavor is leading the global high-impact entrepreneurship movement to drive economic growth and job creation by selecting, mentoring, and accelerating the best high-impact entrepreneurs around the world.

To date, Endeavor has screened more than 60,000 individuals and selected more than 2,100 founders leading over 1,300 scale-up companies. With support from Endeavor’s worldwide mentor network, Endeavor Entrepreneurs have created over 4.1 million jobs, generate more than $26 billion in revenue each year, and inspire future generations to innovate and take risks-  – creating sustained economic growth in every part of the world.

Headquartered in New York City, Endeavor currently operates in 37+ growth markets throughout Africa, Asia, Europe, Latin America, the Middle East, and North America.

Endeavor Malaysia currently supports 45 high-growth companies. The board consists of: Brahmal Vasudevan (Creador), Afzal Abdul Rahim (TIME dotCom), Chern Yuan Lim (Yinson) and Mark Chang (Jobstreet).

company-logo-image

Office Executive

Endeavor Malaysia

Undisclosed

Taman Tun Dr Ismail

Full-Time

This job is no longer available