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Personal Assistant

Operations & Admin
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Petaling Jaya, Selangor

About The Job

This role is to provide effective and efficient executive and administration support to the Regional CEO and Regional HR Director.
  • Daily interactions with senior leaders, extended leadership teams and external stakeholders.

Key Responsibilities
Undertake a broad variety of executive and administrative tasks which will include the following:
  • Organize virtual and face-to-face meetings and travel arrangements.
  • Coordinate meetings and strategic activities for the Senior Leadership & Extended Leadership teams.
  • Coordinate executive communications, including all written and verbal correspondence
  • Attend meetings and prepare minutes of meetings.
  • Prepare general correspondences and reports including data collection exercises and expense claims reports
  • Undertake office administrative task, such as managing general inquiries, purchasing office supplies, coordinating courier services, etc.
  • Maintain and organize filing system for both paper and electronic documents
  • Assist in the designing & developing of presentation and marketing and communications materials
  • Assist in social media communications strategy

Technical/ Functional Knowledge, Skills and Abilities
  • Must be technology savvy with hands-on knowledge of Microsoft Office applications including ability to use SharePoint, Microsoft Teams, Google documents, social media, etc.
  • Strong spoken and written communication skills for daily interactions with internal and external stakeholders.
  • Fluency in English is required

Other Role-Specific Competencies
  • Act with the highest level of integrity and confidentiality and maintain the highest level of professionalism at all time
  • Outstanding organisational and time management skills
  • Detailed and result oriented
  • Good organisational and administrative skills, strong attention to detail and ability to work autonomously and take direction as required
  • Cultural fit to organizational values and enjoys working in a team environment.
  • Excellent time management skills with proven experience in multi-tasking.
  • Possess a positive, can-do attitude with the ability to self-motivate.
  • A self-starter, capable of acting on own initiative and proactively managing competing demands and pressures and able to multitask effectively

Job Requirements

Professional Certificate, Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree