Operations & Admin
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Petaling Jaya, Selangor
About The Job
This role is to provide effective and efficient executive and administration support to the Regional CEO and Regional HR Director.
- Daily interactions with senior leaders, extended leadership teams and external stakeholders.
Undertake a broad variety of executive and administrative tasks which will include the following:
- Organize virtual and face-to-face meetings and travel arrangements.
- Coordinate meetings and strategic activities for the Senior Leadership & Extended Leadership teams.
- Coordinate executive communications, including all written and verbal correspondence
- Attend meetings and prepare minutes of meetings.
- Prepare general correspondences and reports including data collection exercises and expense claims reports
- Undertake office administrative task, such as managing general inquiries, purchasing office supplies, coordinating courier services, etc.
- Maintain and organize filing system for both paper and electronic documents
- Assist in the designing & developing of presentation and marketing and communications materials
- Assist in social media communications strategy
Technical/ Functional Knowledge, Skills and Abilities
- Must be technology savvy with hands-on knowledge of Microsoft Office applications including ability to use SharePoint, Microsoft Teams, Google documents, social media, etc.
- Strong spoken and written communication skills for daily interactions with internal and external stakeholders.
- Fluency in English is required
Other Role-Specific Competencies
- Act with the highest level of integrity and confidentiality and maintain the highest level of professionalism at all time
- Outstanding organisational and time management skills
- Detailed and result oriented
- Good organisational and administrative skills, strong attention to detail and ability to work autonomously and take direction as required
- Cultural fit to organizational values and enjoys working in a team environment.
- Excellent time management skills with proven experience in multi-tasking.
- Possess a positive, can-do attitude with the ability to self-motivate.
- A self-starter, capable of acting on own initiative and proactively managing competing demands and pressures and able to multitask effectively
Professional Certificate, Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree