Executive Assistant (CEO & COO)
Chronos Agency
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RM 3000 - RM 5000
KL Sentral
Full-Time
Job Description
Responsibilities & Details About The Role
As an Executive Assistant with Chronos Agency, you will be the key support personnel to our top leadership team (CEO & COO). Your job is to ensure that their time is used in the most productive manner. You will provide high-quality administrative and clerical assistance, manage schedules and travel arrangements, solve problems and suggest improvements to processes and policies in a proactive manner.
The Senior Executive Assistant’s main duties include scheduling meetings, making travel arrangements and organising daily calendars. To be successful in this role, you should be proactive, meet deadlines and communicate effectively. Our ideal candidate also has previous experience as an Executive Assistant, is able to form relationships easily with people, and is comfortable with digital tools & technology.
Ultimately, you will be given Radical Trust with the highest level of access to confidential company and personal information. You should be able to identify and address the needs of our CEO & COO and perform administrative tasks to ensure our company’s workflow runs smoothly.
The Senior Executive Assistant’s main duties include scheduling meetings, making travel arrangements and organising daily calendars. To be successful in this role, you should be proactive, meet deadlines and communicate effectively. Our ideal candidate also has previous experience as an Executive Assistant, is able to form relationships easily with people, and is comfortable with digital tools & technology.
Ultimately, you will be given Radical Trust with the highest level of access to confidential company and personal information. You should be able to identify and address the needs of our CEO & COO and perform administrative tasks to ensure our company’s workflow runs smoothly.
You must be in alignment with our core values of Ownership, Self-Mastery, and Radical Transparency.
We are growing rapidly (40% month-on-month on avg. in 2018) and our plans for 2019 are even greater. Your growth and earning potential is uncapped as long as you are able to take advantage of the opportunities to learn and grow in value to the company.
Your ongoing responsibilities will include the following:
- Expense Management - prepare expense claims, keep track of expenses & budgeting
- Travel Arrangements - arrange and coordinate travel bookings, prepare travel itineraries, record and track expenses, and other related tasks.
- Schedule Management - be the gatekeeper to the CEO & COO’s calendar, assist with prioritisation of tasks with company objectives in mind, proactively suggest or execute on solutions to scheduling problems.
- Documentation & Information Management - take minutes during meetings, make sure that information flow in a timely and transparent manner.
- Ad-Hoc Duties - assist in administrative tasks under talent acquisition, human resource, finance, operations and other areas of the company.
You must be extremely adaptable and flexible to the changing needs of the company and its leadership team. Do not apply if you are looking for a mundane, 9am to 5pm job with the same "To-Do List" everyday.
"Work is challenging but fulfilling".
This is the comment we often hear from employees. As much as we try to maximise the value we deliver to our clients, we are also obsessed with giving our “internal customers” a great experience working in the company.
We are an equal opportunity employer; more than half of the company are ladies, and most of them are mothers! (We deeply respect them for being able to handle a day job and managing children at home). We have a great mix of talents too from fresh graduates to senior writers with more than 30 years of experience in advertising.
We are growing really quickly and are actively looking to hire talents with the right drive and attitude to hop on the bus!
Work Environment & Location
You will be part of our pioneering team in Kuala Lumpur. This means that you will have control over what our culture will be like, by the attitude and energy you bring to the team, as well as the hiring decisions that you will be making alongside our CEO.
You must be living in KL to be considered this role. Alternatively, you must be willing to travel to our office every day or relocate to somewhere near.
Our office is located at WeWork KL, Equatorial Plaza. We have an 11-pax private office suite.
You will be a part of the WeWork family with all the perks that come with it (unlimited coffee, fruit water, beautiful city views, great lounge areas, etc.)
Job Requirements
Requirements & Key Skill Sets
In order to hit the ground running, you must meet the following criteria:
- Proven track record as a Executive Assistant
- At least 2-3 years of experience as an Executive Assistant
- Ideally with experience working in a startup culture
- You must be an excellent communicator
- You must be fearless in voicing your opinions
- You must be a proactive leader who takes ownership of your outcomes
- You love taking on challenges and learn new skills quickly
- You must be able to pick up new software quickly
- You are a self-starter who constantly finds new ways to improve your performance
- Strong critical thinking, analytical, organisational and time-management skills
- You must be willing to put in long hours, even on weekends.
Preferred Qualifications
- None.
- But, we care for actual evidence of what you claim. I.e. “I have amazing people skills”... prove it with actual past results.
Company Benefits
Quarterly Discretionary Bonus
We give out bonuses based on individual performance on a quarterly-basis.
Self-Mastery Fund
See a course that you'd like to attend? Or a book that you'd like to read? We got you covered.
Unlimited Time-Off
Need to head off from work? Go ahead! Just make sure that you're accounted for and that you meet your objectives on time.
Free Flow Gourmet Coffee
Save the trouble heading down to Starbucks and grab your freshly brewed cuppa from the office every day!
Performance-Based Incentives
Monetary incentives that scales with your performance
Additional Info
Experience Level
0 - 7 Years of Experience
Job Specialisation
Clerical, Administrative & Secretarial
Company Profile
Chronos Agency
We are a small but mighty e-commerce marketing agency based in Singapore with operations in KL. We develop and execute done-for-you digital marketing strategies (email, Messenger, & SMS marketing) that help high-performing e-commerce businesses from all around the world increase their revenue by an average of 10-30%.
We love how our work brings Freedom to our clients, empowering them to focus on their “areas of genius” while enabling ourselves to lead lifestyles of our desire. We take extreme Ownership over our work, taking pride in our drive for excellence while owning up to our shortcomings. We commit to Self-Mastery with a burning ambition to be better than we were yesterday. If this resonates with you, then read on!
Check out our Vivid Vision 2022 document for a version of the company we are growing towards: https://drive.google.com/file/d/1Erx-o3DPi7RsotU24vcFdawZt3av_f0b/view?usp=sharing
Check out our Vivid Vision 2022 document for a version of the company we are growing towards: https://drive.google.com/file/d/1Erx-o3DPi7RsotU24vcFdawZt3av_f0b/view?usp=sharing
Check out our Culture Video for a feel of what’s it like to work with us: https://chronosagency.wistia.com/medias/wj4w3o1ee9
"Work is challenging but fulfilling".
This is the comment we often hear from employees. As much as we try to maximise the value we deliver to our clients, we are also obsessed with giving our “internal customers” a great experience working in the company.
We are an equal opportunity employer; more than half of the company are ladies, and most of them are mothers! (We deeply respect them for being able to handle a day job and managing children at home). We have a great mix of talents too from fresh graduates to senior writers with more than 30 years of experience in advertising.
We are growing really quickly and are actively looking to hire talents with the right drive and attitude to hop on the bus!
Executive Assistant (CEO & COO)
Chronos AgencyRM 3000 - RM 5000
KL Sentral
Full-Time
This job is no longer available