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Academic Administrative Assistant

Education
Internship
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Setapak, Kuala Lumpur

About The Job

The Academic Administrative Assistant is commonly the second administrative support position in an academic and administrative department; they may be the primary administrative support position for an academic department who assume responsibility for some of the administrative support responsibilities or for all academic programs within an academic department. The Academic Administrative Assistant performs administrative support duties common to academic departments as determined by the department head and works with a number of administrative and financial processes.
 
 MINIMUM ACCEPTABLE QUALIFICATIONS

Education/Experience: Degree in Education.

 Skills: 
  • Keyboarding skills are required. 
  • A working knowledge of word processing and spreadsheet applications is required. 
  • Must have a working knowledge of or the ability to learn and use database applications, the web content management system, the administrative business system or enterprise resource planning system, and other systems or applications that may be used within the academy or department. 
  • Must know how to operate and troubleshoot electronic office equipment, computers, and peripherals, maintain moderately complex filing systems and records, and make mathematical calculations. 
  • Effective verbal and written communication skills are required.
  • Must be able to train, assign work, and review the work of student workers.
  • The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

 Effort: Administrative support positions are primarily sedentary. Administrative support positions require extensive keyboarding.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  1. Provides administrative support to an academic department by providing reception services, scheduling appointments, meetings, and travel, filing, researching files and reports, and preparing and proofreading correspondence, reports, and other documents as requested.
  2. Assists department by answering questions and providing information, locating desired information and materials, typing, collating, or otherwise assisting in test preparation, preparing and/or proofreading manuscripts, correspondence, and other material, obtaining desk copies of textbooks, making travel arrangements, and preparing expense reports.
  3. Assists students by determining who can best provide information needed by the student, providing basic and initial assistance to students with questions about classes, registration, permissions, etc. using established guidelines and assigning advisors.
  4. Supports the work of the department by purchasing equipment and supplies, maintaining an inventory of office supplies, and utilizing the appropriate process to pay for goods or services purchased by the department.
  5. Helps to organize and conduct events, as directed, by securing space, equipment, food, preparing invitations, announcements, agendas, brochures, and packets, purchasing awards, making travel arrangements and reservations, and assisting with the event as it occurs.
  6. May assist with the collection of credentials and other required material during searches and/or collect applications and admission applications to competitive admission programs.
  7. Supports the administrative of the department by obtaining and processing textbook adoptions, creating brochures and newsletters, organizing the academy evaluation process, maintaining and updating the departmental website or databases, preparing personnel action forms and position authorizations as directed, verifying and processing student and part-time employee time records, scheduling the use of classrooms, department facilities, or meeting rooms, and maintaining the security of classrooms, labs, equipment, and records.
  8. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
  9. Remains competent and current by attending professional development courses, software training classes, and courses and/or training sessions as directed by the Department Head or required by the University.
  10. Supports the department by performing all other duties as assigned by the department head.

Job Requirements

REQUIREMENTS
  • Degree in Education/ Degree in English is an advantage
  • Minimum 3 years of administrative experience

Our Culture

WHO IS AWESOME?

AWESOME ENGLISH LANGUAGE CENTER was founded in 2012. Ever since then AWESOME has been known for its wide and diverse environment filled with students from more than 27 countries. Awesome is a unique English institution in Kuala Lumpur, Malaysia that provides

  • Intensive English Course
  • Business English Course
  • IELTS Exam and Preparation Course
  • Kid English Course
  • Holiday English Course
  • Online English Course 
  • Qualified Native British and American Teachers 
  • Consultation and admission process in Malaysia universities 
  • Accommodation in its refined manner 
  • Convenient walking distance accommodation

WHY WE ARE AWESOME?

Vision
  • To be recognized as the first choice and best English language school in Malaysia. 
  • To attain the highest standards and accreditation.

Mission
  • To develop the best in every student through highly qualified and experienced English language teachers.
  • To teach English as a foreign language to students of all ages and nationalities, and to maintain the highest possible standards of excellence and achievement in modern and well-equipped classrooms, all in a friendly, pleasant and caring environment. 

What makes AWESOME special? 
  • We are expanding! Hence, AWESOME is a great place to learn and grow
  • Diverse working environment so you get the chance to work with people across the globe! 
  • We are all about teamwork! We work together across boundaries, to meet our customer needs and to help the company success
  • Huge opportunity for career advancement
  • We practice employee engagement 
  • We value our people, encourage their development and reward their performance 
  • We practice honest communication and transparency
  • We provide outstanding service, selection, quality and value to customer
  • We are empathy and cares about our team member
  • We are the fun bunch at office but focus on the tasks given!

Want more AWESOMENESS? 
  • Multiple trips to great places around Malaysia!
  • Cultural day participation!
  • And off course free food at pantry! 
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