Job Description

• Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
• Organize office operations and procedures
• Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers and office lease
• Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are up-to date, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored
• Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
• Responsible for recruiting staff for the office and providing orientation and training to new employees partnering with HR
• Monitor and maintain office supplies inventory
• Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval and staff transfers
• Maintain a safe and secure working environment
• Assist the HR department in payroll

Job Requirements

• Minimum of 3 years experience in administrative and office management;
• Flexible and adapts well to constant change;
• Thinks out of the box and always looking for possible solutions;
• Independent and takes initiative;
• Multi-tasker and organised;
• Good communicator with great interpersonal skills.
• Willing to travel between Shah Alam and Kepong Office

Company Benefits

Additional Info