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Admin Executive

Operations and admin
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USJ, Subang., Selangor

About The Job

  • Act as the point of contact between the company and external contractors.
  • Undertake the tasks of receiving calls, take messages and routing correspondence.
  • Handle requests, feedback, and queries quickly and professionally.
  • Maintain daily electronic journal, arrange meetings and appointments and provide reminders as needed; maintain master corporate calendar of all conferences, events, holidays, and vacations.
  • Make travel arrangements such as arrange executive travel, hotel and dining arrangements as needed.
  • Take dictation and meeting minutes, accurately enter notes and distribute.
  • Monitor / Managing office supplies level; reorder when appropriate.
  • Produce professional quality reports, presentations and briefs.
  • Develop and carry out an efficient documentation and filing system for both paper and electronic records.
  • Preparing regular financial and administrative reports.
  • Administration of company databases.
  • Delegate tasks as appropriate to other members of the team.
  • Any duties as assigned by the management from time to time. 

Job Requirements

  • Full knowledge of office management systems and procedures.
  • Basic bookkeeping and math skills.
  • Proficiency in English.
  • Exemplary planning and time management skills.
  • Ability to stay calm and on-task in high-stress situations.
  • Current in today’s office technology, and computer software including MS Office.
  • Ability to multitask and prioritise daily workload.
  • High level verbal and written communications skills.
  • Discretion with personal and confidential information.
  • Accounting knowledge will be a plus.

Our Culture


Can a company really bring about positive change? We say it’s possible. That’s why we’re here to challenge accepted norms. To say a company can prosper by ALWAYS doing the right thing. To treat all people with respect and integrity, and to have the boldness to disrupt the status quo for the betterment of all. To have a work environment where people can feel safe to explore and thrive. Where excellence is a daily occurrence, not a rare feat, so that we can impact our world and beyond in positive, life-altering ways.

We exist to be the change.

We are 4 Thirteen.


We pride ourselves on intriguing viral, social media and web campaigns that beg to be passed around. And pass around they do, winning hearts and minds for our clients across the Internet.

We always have our eyes wide open for the next big thing online, whether it’s cutting-edge knowledge, technology, or creative innovation.